What’s NEW Archive
WESCO PUNCHOUT UPDATE: ENHANCED DISCOUNTS OFFERED – 08/17/11
University Sourcing is pleased to announce an updated WESCO catalog available as a punchout vendor in iBuy. We are excited to offer enhanced discounts for Electrical Supplies.
WESCO’s contract pricing was negotiated to offer additional cost saving alternatives to many electrical products. WESCO’s pricing includes an additional 11% savings on commonly purchased electrical supplies, as well as an additional 5 - 80% discount on the Manufacturer/Products Lines to include:
- Phillips Lighting
- Siemens Electrical Distribution
- Yaskawa
- Advance Transformer Company
- Wire: Copper Building Wire
- Hammond Manufacturer
- Cutler-Hammer Distribution & Controls
- Mohawk/CDT
Benefits of our contract with WESCO include:
- Standard shipping included.
- Next day delivery of stocked items ordered by 4:00pm
- “No hassle” return policy including; no restocking charges items returned within 30 days.
- Dedicated University customer service representative on the UIUC & UIC campuses to provide immediate assistance with product questions and other guidance; including non-catalog and special sourcing orders.
- UIUC: Terry Gustafson (217-239-6554 or tgustafson@wesco.com) is a customer service representative with over 20 years of electrical experience and 10 years of working experience with the University.
- UIC: Greg Clark (773-650-7439 or gregclark@eescodist.com) is a customer service representative with over 30 years of electrical experience and 3 years of working experience with UIC with a previous employer.
- No Minimum Orders.
WESCO values include:
- Onsite Customer Service
- Lean Value Creation Process
- Broad Array of Products to include Green alternatives
WESCO’s punchout pricing change is active. To ensure you are receiving the best price available be sure to re-create any favorites you may have saved in your iBuy preferences. Additional details regarding WESCO and other University-wide contracts are available in The $ource (http://www.source.uillinois.edu), the University's contract repository.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.
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iBuy 11.2 Release Upgrade – 07/24/11
The iBuy e-procurement system was upgraded on Sunday, July 24th (iBuy Release 11.2).
Release enhancements include:
- Browser Support added for Windows 7, Firefox 4.0, iPadhardware, and iOS4.
- Users can store commonly used accounting code combinations as favorites in their profiles.
- User can now select to view all comments or history information for all associated documents (requisitions, purchase orders, and invoices) on a single tab.
- User can view the future requisition number in draft carts and can search for draft carts by this future requisition number.
- User can retain access to PR/PO where s/he is the “Prepared By” user.
- User can receive email notifications on an order where s/he is the “Prepared By” user.
- Default profile values of the “Prepared For” user are available for the “Prepared By” user.
- User can copy shipping address from the header to all lines.
- Approver can approve, reject or return a requisition directly from an email notification. Email notification contains more details about the requisition.
- Approver can filter approval queues by custom fields.
Note: More information on these changes available at:
11.2 Release User Information (PDF)
Additional training materials are available under Training Resources at (www.iBuy.uillinois.edu).
Contact
If you have questions about this iBuy upgrade, please contact the AITS Service Desk.
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Henry Schein – New Punch-out Catalog – 06/23/11
University Sourcing is pleased to announce Henry Schein, Inc. as a new punch-out catalog vendor in iBuy.
Henry Schein is a University contract supplier that offers dental supplies and equipment. Benefits of this contract include:
- 10% discount on hand piece and small equipment
- 10% discount on house repairs
- 5% discount on manufacturer repair services
- 10% discount on film, anesthetic, and allow 20% discount on all other non-equipment consumable purchases
- Standard Shipping included. Additional charges apply for special handling (next day air, hazardous materials, etc.)
University Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
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iBuy FY 11 Year End Close Information - 06/14/11
- June 28, 2011 - Departments should no longer use FY11 state funds on orders under $5,000.
- June 30, 2011 - All state funded orders should be approved and out of all the department approval queues. **It is imperative that FY11 state fund iBuy orders are all approved and posted to Banner to assure FY11 state funding. This will allow time for requisitions to pass through departmental approval queues. Departments should follow up on these orders to ensure they are approved.
- June 30, 2011 - All iBuy requisitions remaining on FY11 state funds will be rejected by Banner if they have not been completed and approved.
- June 30, 2011 - FY11 state fund (100011) will be inactivated from use in iBuy.
- July 1, 2011 - FY12 state fund (100012) will be activated for use in iBuy.
- July 1, 2011 - If anyone has a state fund (100011) as part of their default FOAPAL in their profile this will need to be updated manually by the individual user.
- July 15, 2011 - All iBuy departmental approval queues need to be cleared out before the July 18th year end roll.
- Please note: Any requisition remaining in an iBuy approval queue before the year end roll will not be able to be processed into FY11 Banner Purchase Order after the year end roll on July 18, 2011. This requires a final action, i.e., approval or rejection of all requisitions (regardless of source of funds) in the department approval queues. In the event a requisition is left in an approval queue during the July 16th year end roll, it should be withdrawn, copied, and re-submitted on July 18th, 2011 with the appropriate FY12 FOAPAL.
Contact
For questions contact the AITS Service Desk:
312-996-4806 (UIC)
217-333-3102 (UIS and UIUC)
servicedeskaits@uillinois.edu
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New Hosted Catalog – UIUC Illini Flash Drive – 04/19/11
OBFS iBuy Production Support would like to announce the addition of a new internal supplier on the iBuy application. UIUC Illini Flash Drive offers a hosted catalog that contains computer supplies and accessories.
For questions regarding the new hosted catalog, please contact Scott McCartney at 217-333-3955.
For questions regarding other iBuy catalogs, please contact Kayci Bohlen at 217-244-9177.
For questions regarding the iBuy application, please go to the iBuy website at www.ibuy.uillinois.edu.
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Promega PunchOut Update: Easier Navigation and In-Depth Product Information – 04/04/11
Promega’s new PunchOut site brings you an easier-to-navigate and more intuitive online catalog. Use the Search to find products quickly, or add the items directly to your cart when you know the catalog number. Find links to Protocols, Articles and related Resources on every catalog page.
Note: More information on these changes is available at:
Promega PunchOut April 2011 (PDF)
Thank you for shopping Promega!
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Orders for DELL Products Must be Processed in iBuy Effective May 1 – 03/31/11
The Office of University Sourcing and DELL have worked together to bring DELL’s Premier website functionality to iBuy, with enhanced order-creating features. You can now use the DELL punch-out catalog in iBuy to:
- View products from DELL’s Premier website while in the iBuy system
- Instantly build your own e-quotes and return them to the iBuy system
- Retrieve previously saved e-quotes by simply recalling the e-mail address associated with the quote
- Avoid confusion with out-of-date quotes since these are removed automatically from the DELL system when they expire
- Take advantage of standard 7-day shipping, which will not be charged to units because it is included in all orders
To ensure accuracy of product and quote information, and to expedite the ordering process, all DELL orders must now be processed using iBuy. Dell’s Premier website will no longer accept purchasing card orders as of May 1, 2011.
DELL’s Premier website will still be available to view products and build e-quotes. As noted above, e-quotes built in DELL’s Premier website can be retrieved in iBuy through the Quick Links feature, located in the upper right corner of DELL’s punch-out, and by entering the e-mail address associated with the quote.
iBuy is the University online purchasing system designed to provide cost savings to departments through strategic contracts that have been negotiated with best pricing based on volume.
Not currently an iBuy user? Contact your Unit Security Contact <http://www.obfs.uillinois.edu/iBuy/get_started/> to gain access and start shopping today!
Contact
For questions regarding DELL or other vendors in iBuy, please contact Kayci Bohlen, University Sourcing, at kbohlen@uillinois.edu or 217-244-9177.
For more information about iBuy, please visit www.iBuy.uillinois.edu.
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iBuy 11.1 Release Upgrade – 03/28/11
The iBuy e-procurement system was upgraded on Sunday, March 27th (iBuy Release 11.1). Release enhancements include:
- Ability to Edit Commodity Code for Multiple Lines
- Simple Shipping Edit
Note: More information on these changes is available at:
11.1 Release User Information (PDF)
Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on March 28th.
Contact
If you have questions about this iBuy upgrade, please contact the AITS Service Desk.
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More Suppliers Displayed in iBuy Search Results – 03/17/11
Level 2 Search functionality has recently been implemented by CDWg, Invitrogen, OfficeMax, VWR, and Sigma-Aldrich. These suppliers will now show up in your search results.
Punchout Suppliers who have Level 2 Store functionality will display in the search results with a link to their punchout. Clicking on the link will redirect you to the supplier's punchout, and you will need to initiate the item search within the catalog. Level 2 Store suppliers are: CDWg, Invitrogen, OfficeMax, and VWR.
Punchout Suppliers who have Level 2 Product functionality will display in the search results with a link to the item on their punchout. Clicking on the link will redirect you to the item within the supplier's punchout, and you will add the item to your cart and checkout following normal checkout procedures. Level 2 Product suppliers are: Applied BioSystems, Promega, Sigma-Aldrich, and WW Grainger.
Hosted catalog suppliers already display in search results. University Sourcing is working to provide a keyword search for suppliers who are not hosted catalogs and who do not have the Level 2 Search capabilities at this time. A complete list of catalog suppliers in iBuy can be found by clicking on the Vendors link found at: www.obfs.uillinois.edu/iBuy/overview/.
If you have questions, please contact the AITS Service Desk at servicedeskaits@uillinois.edu.
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iBuy 10.3 Release Upgrade – 11/08/10
The iBuy e-procurement system was upgraded on Sunday, November 7th (iBuy Release 10.3). Release enhancements include:
- Internet Explorer 6 is no longer a supported browser
- New Shopping Cart Experience
- Improved Checkout Process
- Improved Error Handling
- Monetary Calculations displayed in cFOAP split
- Increased Font Size throughout iBuy application
- Quick View available on Requisition and Purchase Order Search Results
- Copy Favorites from One User to Another
- One-click Requisition Reject for Approvers
- Updated User Interface for PO Clauses for Buyers
Note: More information on these changes is available at:
10.3 Release User Information (PDF)
Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on November 8.
Contact
If you have questions about this iBuy upgrade, please contact the AITS Service Desk.
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United Visual and SKC Communications – 10/20/10
University Sourcing is pleased to announce two new audio visual vendors, United Visual, Inc. and SKC Communication Products, Inc. as catalog vendors in iBuy.
United Visual is a punch-out catalog vendor that offers a wide range of audio visual equipment, supplies & products. The contracts provide many benefits to customers, including:
- In-stock inventory of all key brands and products in high demand, such as projectors, projector lamps, cables, etc.
- Orders placed before 2:00PM for in-stock items will be shipped the same day.
- Standard 30-day returns
- Standard Ground Shipping
- Discounts range from 5–55% on all products.
SKC Communication Products, Inc. is a hosted catalog vendor and offers a wide range of audio visual equipment, supplies & products. The contracts provide many benefits to customers, including:
- Large in-stock inventory of basic audio visual products.
- Orders placed before 2:00PM for in-stock items will be shipped the same day.
- Customer training programs available.
- Standard 30-day returns.
- Discounts range from 5-51% on all products.
The contracts have been established as master contracts and are eligible for additional discounting for certain special and/or large volume orders. In those instances, faculty and staff should contact Kayci Bohlen at 244-9177 for additional assistance.
Additional details regarding these vendors and other University-wide contracts are available in The $ource (www.source.uillinois.edu), the University's contract repository.
University Sourcing will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
If you have questions about iBuy, please visit www.iBuy.uillinois.edu
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iBuy 10.2 Release Upgrade – 07/26/10
The iBuy e-procurement system was upgraded on Sunday, July 25th (iBuy Release 10.2). Release enhancements include:
- Changes in Product Search results to better match the user’s expectations.
- Ability to select multiple values for filters within the updated Filter Search box.
- Ability to search by Manufacturer.
- Ability to Change Supplier in Available Actions/Options drop down box in a cart.
- Cannot add external notes and attachments to cXML orders (punchout).
- Ability to fix errors on requisitions; thus eliminating rejected orders.
Note: More information on these changes available at:
10.2 Release Upgrades – User Information (PDF)
Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on July 26th.
Contact
If you have questions about this iBuy upgrade, please contact the AITS Service Desk.
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New Route to Purchasing Form – 07/23/2010
A new Route to Purchasing form is now available for iBuy non-catalog orders. Use of this form will cause the transaction to route to Purchasing regardless of the dollar amount of the requisition.
You must use this form for any of the following restricted purchases:
- Rental agreements
- Any purchase requiring an authorized signature
- Any vendor terms and conditions different from U of I terms and conditions
- Any vendor contract or agreement that goes with the order that would need reviewed
- Any shipment that goes through customs
- Telecommunications equipment
- Weapons or ammunition
- Charter air or bus service
- Lab or specialty gases
- Laboratory or office moving for external vendors
- Onsite Services
- High Power Lasers
- Non-denatured Ethyl Alcohol
You may also use this form for any other purchase you would like Purchasing to review before the order is routed to the vendor.
Training materials can be found at:
http://www.obfs.uillinois.edu/iBuy/training_resources
Click on Job Aids>Route to Purchasing Form
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DELL – Enhanced Catalog – 07/21/2010
University Strategic Procurement is pleased to announce an enhanced DELL catalog available as a punch-out vendor in iBuy. We are excited to offer expanded selection and offer an enhanced selection of catalog products for your technology requirements.
DELL’s contract pricing was negotiated to offer additional cost saving alternatives and increased selection. DELL’s catalog now offers additional bundle discounts and accessories.
Benefits of our contract with DELL include:
- Large offering of microcomputers and accessories.
- Access to new products such as toner, sever products, etc.
- Standard 3-5 day ground shipping included.
- 30 day return policy; credit return authorization number required.
DELL’s punch-out pricing will change as of July 20, 2010. Additional details regarding DELL and other University-wide contracts are available in The $ource(www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your DELL orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.
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Invitrogen – New Punchout Catalog – 07/19/2010
University Strategic Procurement is pleased to announce Invitrogen as a new punchout catalog vendor in iBuy.
Invitrogen is University contract supplier offering a wide range of life science products. The contract provides many benefits to customers, including:
- Wide range of Invitrogen life science supplies including:
- Molecular Biology
- Cell/Tissue Cultures
- Drug Discovery
- Biochemistry
- Medical diagnostics/Imaging/Monitoring Equipment
- Clinical Research
- Chemicals/Reagents/Assays
- Other General Life Science Products (consumables)
- 2 – 5 day delivery of stocked items, 10 – 12 day delivery on non-stocked items.
- 10 day return policy. Customer Service (1-800-955-6288) approval and return authorization number is required for all returns.
Please note that the shipping charges are not covered as part of this contract. Additional details regarding Invitrogen and other University-wide contracts are available in The $ource(www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Invitrogen orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Kayci Bohlen at 217-244-9177 or kbohlen@uillinois.edu
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OfficeMax – Enhanced Catalog Available – 07/01/2010
University Strategic Procurement is pleased to announce an enhanced OfficeMax catalog available as a punchout vendor in iBuy. We are excited to offer expanded selection and offer enhanced discounts for Office Supplies.
OfficeMax’s contract pricing was negotiated to offer additional cost saving alternatives to many brand-name office supply products. OfficeMax’s pricing includes an additional 10% savings on commonly purchased office supplies, as well as an additional 34 -59% discount on the following categories:
- Paper Products
- Misc. Supplies
- Toner & Ink
- Office Equipment
- Writing Utensils
- Misc. Furniture
- Adhesive Products
- Paper
- Lunchroom Supplies
- Hygiene Supplies
- Data Storage
- Packing Materials
- Batteries
Benefits of our contract with OfficeMax include:
- Standard shipping included.
- Next day delivery of stocked items ordered by 4:00pm
- Over 98.5% of deliveries made within 24 hours
- “No hassle” return policy including; no restocking charges for stocked items.
- Dedicated University customer service representative to provide immediate assistance with product questions and other guidance; including non-catalog and special sourcing orders.
- Paula Oliger (217-244-8305 or oliger@illinois.edu) is a veteran customer service representative with 15 years of experience to Universities.
- No Minimum Orders.
OfficeMax values include:
- Customer Satisfaction
- Supplier Diversity Program
- Growing recycled product and environmentally preferable product categories (Green Initiative)
OfficeMax’s punchout pricing will change as of July 1, 2010. To ensure you are receiving the best price available be sure to re-create any favorites you may have saved in your iBuy preferences. All favorites currently saved within the OfficeMax punchout will automatically update. Additional details regarding OfficeMax and other University-wide contracts are available in The $ource(www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your OfficeMax orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.
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Sanyo - New Hosted Catalog - 06/28/2010
University Strategic Procurement is pleased to announce Sanyo as a new hosted catalog vendor in iBuy.
Sanyo is a University contract supplier that offers cost saving alternatives to many brand name life science products including the following categories:
- Molecular Biology
- Cell/Tissue Culture
- Drug Discovery
- BioProduction
- BioChemistry
- Clinical Research
Benefits of our contract with Sanyo include:
- 40-46% discount off list prices.
- Standard shipping included.
- 24-hour response time for quotes.
Additional details regarding Sanyo and other University-wide contracts are available in The $ource(www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Sanyo orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please Kayci Bohlen at kbohlen@uillinois.edu or 217-244-9177.
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iBuy FY10 Year End Close Information – 06/01/2010
- June 1, 2010 - - iBuy completed and approved requisitions between $5,000 and up to $50,000 must be received in Purchasing to assure FY10 funding.
- June 25, 2010 - departments should no longer use FY10 state funds on iBuy orders under $5,000. **It is imperative that FY10 state fund iBuy orders are all approved and posted Banner PO’s to assure FY10 state funding. Meeting this deadline should allow time for requisitions to pass through departmental approval queues. Departments should follow up on these orders to ensure they are approved.
- June 30, 2010 – FY10 state fund (100010) will be inactivated from use in iBuy.
- June 30, 2010 - (close of business) all state funded orders should be approved and out of all the department approval queues.
- June 30, 2010 – (close of business) all iBuy requisitions remaining on FY10 state funds will be cancelled.
- July 1, 2010 – FY11 state fund (100011) will be activated for use in iBuy.
- July 1, 2010 – FY10 state fund (100010) default FOAPAL in iBuy personal profiles will need to be updated manually to FY11 (100011) by the user.
- July 16, 2010 - all iBuy departmental approval queues need to be cleared out before the July 18th year end roll.
- Please note: Any requisition remaining in an iBuy approval queue before the year end roll will not be able to be processed into an FY11 Banner Purchase Order after the year end roll on July 18, 2010. This requires a final action, i.e., approval or rejection of all requisitions (regardless of source of funds) in the department approval queues. In the event a requisition is left in an approval queue during the July 17th year end roll, it should be withdrawn, copied, and re-submitted on July 19, 2010 with the appropriate FY11 FOAPAL.
Contact
For questions please contact the AITS Service Desk:
312-996-4806 (UIC)
217-333-3102 (UIS and UIUC)
servicedeskaits@uillinois.edu
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Applied Biosystems – New Punchout Catalog – 06/01/2010
University Strategic Procurement is pleased to announce Applied Biosystems as a new punchout catalog vendor in iBuy.
Applied Biosystems is University contract supplier offering a wide range of life science products. The contract provides many benefits to customers, including:
- Large offering of molecular biology products.
- Up to 30% off list price.
- Same day shipping for in-stock orders received before 2:00 PM.
- No hassle return policy.
Please note that the shipping charges are not covered as part of this contract. Additional details regarding Applied Biosystems and other University-wide contracts are available in The $ource(www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Applied Biosystems orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Kayci Bohlen at 217-265-6296 or kbohlen@uillinois.edu.
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VWR – New Punchout Catalog - 05/24/2010
University Strategic Procurement is pleased to announce an enhanced VWR catalog now available as a punchout vendor in iBuy. We are excited to offer expanded selection and competitive pricing for laboratory and scientific supplies.
VWR’s contract pricing was negotiated in coordination with and offered to all Big Ten Universities and offers cost saving alternatives to many brand-name lab supply products. The product line offered includes laboratory supplies, instrumentation and equipment, life science tools, chemicals, media, chromatography supplies and equipment, safety products, lab furniture, laboratory animal supplies, and cleanroom products.
Benefits of our contract with VWR include:
- Standard shipping included; freight pre-paid by VWR.
- Next day delivery of stocked items.
- Over 98% of deliveries made within 24 hours
- “No hassle” return policy; including no restocking charge for unused stock items.
- Dedicated account manager to provide immediate assistance with product questions and other guidance.
- Equipment setup and demonstration at no cost.
VWR’s GE product line which was available as a hosted catalog is now turned off and all VWR products including GE are available through the punchout which makes your ordering experience easier. Additional details regarding VWR and other University-wide contracts are available in The $ource (www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your VWR orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Kayci Bohlen at kbohlen@uillinois.edu or 217-265-6296.
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New iBuy Functionality – e-Invoice – 05/17/2010
In an effort to streamline processes and improve efficiencies at the University of Illinois, the Office of Business and Financial Services (OBFS) has implemented e-Invoice, a new functionality within iBuy. e-Invoice replaces the current manual, paper-based invoice process with an electronic solution. e-Invoice will allow participating iBuy catalog vendors to submit invoice data electronically, eliminating various costs to the University. CDWg and Sigma-Aldrich are the first catalog vendors to be implemented with additional vendors added by a phased-in approach.
Click here to access the web-based training (WBT) for e-Invoice, which will provide you with important information and task simulations. In addition to the WBT, there is a new job aid available to assist you with the task of Invoice Acknowledgement.
If you have questions or need assistance, please contact the AITS Service Desk at servicedeskaits@uillinois.edu.
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New iBuy Roles – 05/05/2010
A new functionality within iBuy – e-Invoice – is scheduled to go-live on Monday, May 17, 2010. e-Invoice will allow participating iBuy catalog vendors to submit invoice data electronically, eliminating various costs to the University. The initial vendors will be CDW-G and Sigma- Aldrich. Communications will be sent out as additional iBuy catalog vendors begin participating in the e-Invoice program.
Two new iBuy roles will be introduced with the implementation of e-Invoicing: iBuy-Invoice Acknowledger and iBuy-Query Only. At this time, every department must have at least two individuals designated as iBuy-Invoice Acknowledgers in their department’s invoice acknowledgement queue. Electronic invoices with line items ≥$5,000 will route to an Invoice Acknowledger for acknowledgement of receipt of goods and services as invoiced through iBuy. Please determine who in your unit will have the responsibility of reviewing and acknowledging invoices with line items ≥$5,000.
Individuals with no current role in iBuy whose responsibilities include the tracking and/or monitoring of invoices will need to request the iBuy-Query Only role. Current iBuy users do not need to request the iBuy-Query Only role as their roles already provide them with query functionality.
Please request these new iBuy roles from your Unit Security Contact (USC) by Monday, May 10, 2010. This will help to ensure your users’ access can be granted and available on Monday, May 17, 2010. If you have any questions or need assistance, please contact Susie Baker at susbaker@uillinois.edu.
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Fermentas: new hosted catalog vendor in iBuy - 04/14/10
University Strategic Procurement is pleased to announce Fermentas as a new hosted catalog vendor in iBuy.
Fermentas is a University contract supplier that offers cost saving alternatives to many brand name life science research products. Benefits of our contract with Fermentas include:
- 5% discount off list price on all products.
- Next day delivery on orders received by 3 pm CST for products in stock.
- No charge for product returns.
- Free standard shipping.
Additional details regarding Fermentas and other University-wide contracts are available in The $ource (www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system,combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Fermentas orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please Anu Mathew at anu@uillinois.edu or 217-244-9177
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iBuy Release 10.1 upgrade – 03/28/10
The iBuy e-procurement system will be upgraded on Sunday, March 28th (iBuy Release 10.1). Release enhancements include:
- Ability to split accounting information by amount of price at the header level on a requisition
- Email reminders for pending approvals over 7 days old will be sent users (approvers) reminding them to approve the requisitions
- Additional product search filters are now available for Green, Recycled, and Energy Star
- Email notifications now contain cart name, cart preparer, and approver/rejecter in the subject line. Notes will appear at the bottom of the email.
Note: More information on these changes in 10.1 Release User Updates (PDF).
Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on March 29th.
Contact
If you have questions about this iBuy upgrade, please contact the AITS Service Desk.
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Denville Scientific: new hosted catalog vendor in iBuy – 03/25/10
University Strategic Procurement is pleased to announce Denville Scientific as a new hosted catalog vendor in iBuy.
Denville Scientific is a University contract supplier that offers cost saving alternatives to many life science research products. Benefits of our contract with Denville Scientific include:
- Up to 18% discount on catalog products.
- Free standard shipping.
- Over 90% exclusive products offered via the catalog.
Additional details regarding Denville Scientific and other University-wide contracts are available in The $ource (www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Denville Scientific orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please Anu Mathew at anu@uillinois.edu or 217-244-9177.
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Agilent Technologies: New Hosted Catalog Vendor in iBuy - 03/19/10
Agilent is a University contract supplier that offers cost saving alternatives to many brand name life science research products. Benefits of our contract with Agilent include:
- Free standard shipping.
- Up to 10% discount on catalog products.
- Same day shipping on orders placed before 2 pm.
Additional details regarding Agilent and other University-wide contracts are available in The $ource (www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Agilent orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Anu Mathew at anu@uillinois.edu or 217-244-9177.
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Cell Signaling Technology and LabSource: New Hosted Catalog Vendors in iBuy - 03/12/10
Cell Signaling Technologies is a University contract supplier that offers over 3,000 antibodies & antibody related reagents, buffers and equipment. Benefits of our contract with Cell Signaling include:
- 18% discount on all catalog product purchases.
- Overnight shipping for most products with a $20 shipping charge for orders under $651. No additional charges for dry ice, hazmat, fuel surcharges, or energy surcharges.
- 30-day hassle free returns.
LabSource is a University contract supplier that offers cost saving alternatives to many brand name life science research products. Benefits of our contract with LabSource include:
- Regularly stocked items ship within 24 hours of order receipt.
- Free standard shipping.
- 30-day hassle free returns.
Additional details regarding Midwest Computer Products, CIM and other University-wide contracts are available in The $ource (www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Anu Mathew at 217-244-9177 or anu@uillinois.edu.
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Midwest Computer Products and CIM Technology Solutions: New Vendors in iBuy – 03/02/10
University Strategic Procurement is pleased to announce Midwest Computer Products as a new hosted vendor and CIM Technology Solutions as a new punchout catalog vendor in iBuy.
Midwest Computer Products and CIM are University contract suppliers offering a wide range of audio visual equipment, supplies & products. The contracts provide many benefits to customers, including:
- In-stock inventory of all key brands and products in high demand, such as projectors, projector lamps, cables, etc.
- Same day shipping for in-stock orders received before 2:00 PM.
- Free standard shipping.
- Discounts range from 5 – 60% on all products.
Additional details regarding Midwest Computer Products, CIM and other University-wide contracts are available in The $ource (www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Midwest Computer Products and CIM orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Anu Mathew at 217-244-9177 or anu@uillinois.edu.
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iBuy 9.3 Release Upgrade – 11/09/09
The iBuy e-procurement system will be upgraded on Sunday, November 8th (iBuy Release 9.3). Release enhancements include:
- There are several locations in iBuy where users can search for and select suppliers. In the 9.3 Release, the supplier search has been updated in many of these locations so that they behave more similarly, efficiently, and intuitively. All supplier searches now allow for a “contains” name search. Users can search for suppliers using the supplier name and supplier number in the supplier name search. The supplier field has been updated to include the auto-complete/type-ahead functionality. Prior to the 9.3 Release, when performing a product search, users could filter the product search results by supplier, category, and unit of measure. With the 9.3 Release, users can now refine the product search results by supplier class. Supplier classes indicate preferred/contract suppliers, minority businesses, internal suppliers, and IT suppliers.
- Emailed purchase orders will now include the purchase order number on the subject line. The email will now reflect that it is from the University of Illinois e-procurement (iBuy) application. This enhancement will enable the University’s suppliers to more readily identify iBuy purchase orders when users contact them.
Note: More information on these changes available in 9.3 Release User Updates (PDF).
Existing training materials (www.iBuy.uillinois.edu) will reflect these changes on November 9th.
Contact
If you have questions about this iBuy upgrade, please contact the AITS Service Desk.
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Promega: new punchout vendor in iBuy – 10/23/09
University Strategic Procurement is pleased to announce Promega as a new punchout vendor in iBuy.
Promega is a University contract supplier for products in life science research, particularly in genomics, proteomics, and cellular analysis. Benefits of our contract with Promega include:
- 5% discount on the entire catalog.
- Account manager for the University of Illinois available for training, demos and technical advice.
- Free ground shipping. Additional charges apply for expedited orders and orders <$450 on wet and dry ice.
Additional details regarding Promega and other University-wide contracts are available in The $ource (www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your Promega orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Strategic Procurement at 265-6296.
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Dell and Hewlett Packard: new punchout vendors in iBuy – 10/06/09
University Strategic Procurement is pleased to announce DELL and Hewlett Packard as new punchout vendors in iBuy.
DELL is a University contract supplier for Microcomputer systems including desktop/workstation computers, laptop computers, and baseline servers. Purchasing your DELL products through iBuy will ensure you are getting the best pricing available to the University. DELL provides many benefits to customers, including:
- Same day, on-site service.
- Customized virtual help-desk provides "Premier Support".
- Free shipping.
HP is a University contract supplier for its full line of products, from printers and peripherals to microcomputers (laptops, desktops) and servers. Purchasing your HP products through iBuy will ensure you are getting the best pricing available to the University. HP provides many benefits to customers, including:
- Entire HP catalog available negotiated prices.
- Product education and training available as part of the contract.
- Free standard shipping.
The iBuy site allows you to select from a range of standard configurations. iBuy users are also provided with the option of custom configuring a system. Your contacts for technical questions are listed below by campus:
UIC
Primary Contact: Hiba Sweiss – 312-996-3464; hsweis1@uic.edu
Secondary Contact: Tom Kirke – 312-996-7220; tomkirke@uic.edu
UIS
Todd Rotroff: 217-206-7356; rotroff.todd@uis.edu and
UIS Tech Support: 217-206-6000; techsupport@uis.edu
UIUC - DELL
Primary Contact: Dawn Spencer – 217-244-0139; ccenter@illinois.edu
Secondary Contact: Gary Williamson – 217-244-0139; ccenter@illinois.edu
UIUC - HP
Primary Contact: Pam Henson – 217-244-0139; ccenter@illinois.edu
Secondary Contact: Lisa Davis – 217-244-0139; ccenter@illinois.edu
Additional details regarding DELL, HP and other contracts are in The $ource (www.source.uillinois.edu), the University's contract repository.
iBuy, the University's e-procurement system, combines the use of Internet technology with procurement best practices to simplify the purchasing process and reduce costs. Place your HP orders through iBuy to ensure:
- You are using the most cost-effective ordering method available.
- You are getting the best overall value.
- Your order is sent to the vendor within minutes of receiving the necessary approval.
If you have questions about iBuy, please visit www.iBuy.uillinois.edu.
University Strategic Procurement will continue enhancing the selection of catalogs available in the iBuy system. As always, we appreciate the opportunity to meet more of your procurement needs through iBuy.
Contact
For questions regarding this or other contracts, please contact Anu Mathew at 217-244-9177 or anu@uillinois.edu.
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Last Updated: October 28, 2011