Who To Ask

809 South Marshfield Avenue
Marshfield Building, 5th Floor - MC-551
Chicago, IL 60612
Phone: 312-996-3373
Fax: 312-413-0798

1737 West Polk Street
310 Administrative Office Building - MC-672
Chicago, IL 60612
Phone: 312-996-2862
Fax: 312-996-9005
Website: Office of Research Services

Contact GCO for:

• Set up of sponsored project accounts & budgets in Banner
• Set up of anticipation accounts
• Creation/removal of subcontract and consultant encumbrances
• Modifications to grant title, project end date, PI, financial manager, etc. in Banner
• Processing of IPAS/OPAS requests
• Inquiries related to
  • Billing for sponsored projects
  • Payments to sponsored projects
  • Financial reporting
  • Project closeout
  • Allowable expenses
  • Grant administration in general
• Approval of cost transfer JVs involving sponsored project funds
• F&A & tuition remission adjustments
• Rates (F&A, Tuition Remission, Fringe Benefit)
• Audit/Compliance issues

Contact ORS for:

• Proposal and budget review
• Submission of proposals
• Requests from sponsors regarding pending and awarded projects
• Negotiation, execution, and modification of contracts
• Receipt and processing of the Notice of Award
• No-cost extensions on grants and contracts
• Prior approval requests/notifications, e.g. permission to carry forward funds, change of PI, change of scope, and major re-budgeting
• Sign-off for relinquishing documents, grant transfers, and NIH Final Invention Statements
• ICR waivers & OVCR cost sharing approval

1901 S First St, Suite A, MC-685
Champaign, IL 61820-7406
Phone: 217-333-2187
Fax: 217-239-6830
Website: Office of Sponsored Programs & Research Administration
Contact: OSPRA

1901 S First St, Suite A, MC-685
Champaign, IL 61820-7406
Phone: 217-333-2186
Fax: 217-239-6821
Email: gcopostuiuc@uillinois.edu
Website directory: Grants & Contracts Post-Award
PDF directory: Printable Post-Award Directory (PDF) [updated: 05/01/12]

1901 S First St, Suite C, MC-685
Champaign, IL 61820-7406
Phone: 217-244-7033
Fax: 217-239-6820
Email: gcocostuiuc@uillinois.edu

Prior to Execution of Award
Contact OSPRA for:

• Proposal Processing
  • Budget Review
    • Allowable Costs
    • Cost-Sharing
    • Applicable Rates
    • Tuition Remission
  • NSF/NIH Commons System Registration
  • Preliminary Budget Reviews
  • “Just in Time” – Sponsor Requested Information Prior to Award
  • Assistance in Interpreting Sponsor Guidelines for Submission of Proposals
  • Pending Proposal Budget Revision
  • Assistance with Representations and Certifications
• Contract/Award Processing and Negotiation Supporting Instruction, Research, Public Service and Economic Development
  • Grant
  • Contract
  • Cooperative Agreement
  • Material Transfer Agreement (Incoming)
  • Non-Disclosure Agreement
  • Technical Testing Agreement
  • Facilities Use Agreement
  • Sponsored Research Agreement
  • Research Gifts/Unrestricted Grants
  • Fellowships (Sponsor Directed)
  • Contractual Services Agreement
  • Intellectual Property Agreement (Project IP)
  • Teaming Agreement
  • Master Agreement
  • Subawards (Incoming)
• Subaward (Outgoing) Processing
  • Initiating New Subaward
  • Initiating Subaward Amendments
• UI eRA – Grants Management Application

After Award Execution
Contact GCO Post-Award for:

• OBFS Post-Award Policies and Procedures
• Sponsored Activity Report
• Award Set Up and Maintenance
  • Grant Codes
  • Fund Codes
  • Budgets
  • Anticipation Grant/Fund Codes
  • Modifications
• Award Administration
  • Banner Lookup Forms and Queries
  • Sponsor Regulations
  • Billings
  • Payments
  • Accounts Receivable
  • Financial Reporting
  • No-Cost Extensions
  • Budget Revisions
  • Cost Transfer Approvals
  • F & A Assessments
  • Tuition Remission Assessments
  • Fringe Benefit Assessments
  • Cost Sharing
  • Subrecipient/Consultant Encumbrances and Payments
  • Resolution of Delinquent Accounts Receivable
  • Project Closeout
• Semi-Annual Expenditure Confirmations
• Government Property
• Audit and Compliance
  • Unallowable Cost Review
  • Federal A-133 Audit
  • Other Sponsor Audits
• Banner Grant Processes

Contact GCO Government Costing for the Development of:

• Facilities & Administrative Rate Development
  • Rate Study
  • Federal Audit
  • Negotiated Agreement
• Tuition Remission Rate Development
  • Rate Submission
  • Federal Audit
  • Negotiated Agreement
• Fringe Benefit Rate Development (Retirement, Employee Health, Grad Health, Termination, Workers Compensation, etc.)
  • Rate Submission
  • Federal Audit
  • Negotiated Agreement
• Service Activity
  • Policy
  • Training
  • Rate Calculations and Monitoring
• NSF Annual Survey of Research & Development Expenditures
• Cost Accounting Standards Board Disclosure Statement (DS-2)