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Travel Forms

Employee Reimbursement

NOTE: If your unit has already implemented the Travel Expense Management (TEM) System, please go to the TEM Resource Page of the OBFS Website for information on how to submit a request for reimbursement using the TEM system. If your unit has not yet implemented TEM, please use the forms listed below.

Use for reimbursement for miscellaneous employee expenses and/or approved University business travel (including conferences and official meetings).

All Campuses

• For travel occurring on or after April 17, 2012: Travel/Employee Expense Reimbursement Form (MS Excel) [4/16/12]
• For travel occurring on or after January 1, 2011: Travel/Employee Expense Reimbursement Form (MS Excel) [updated: 7/6/11]
• For travel completed October - December 2010: Travel/Employee Expense Reimbursement Form (MS Excel) [updated: 7/1/10]

Invoice Voucher and Travel/Program Advance

Use for travel advances (must meet conditions), employees participating in research studies, etc. Note: All payments to non-employee Foreign Nationals must be submitted to Payroll using the Foreign National Payment Form (MS Excel).

All Campuses

• Invoice Voucher and Travel/Program Advance Form (MS Excel) [updated: 7/1/11]

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Travel Exceptions

NOTE: If your unit has already implemented the Travel Expense Management (TEM) System, these exception forms are built into the TEM System. Please go to the TEM Resource Page of the OBFS Website for information on how to submit a request for travel reimbursement using the TEM system. If your unit has not yet implemented TEM, please use the forms listed below.

All Campuses

• Missing Receipts Affidavit Form (MS Word) [updated: 9/29/03]

• Travel Exception Request (TER) (MS Word) [updated: 9/29/04]

• Reasonable Justification Exception Request Form (MS Word) [updated: 1/17/06]
  (to be used to request an exception when reimbursement is requested more than 60 days after the travel has been completed or incurrence of expense)

Travel Headquarters

All Campuses

• Headquarters Designation Request (MS Word) [updated: 8/8/11]

Travel Information

All Campuses

• Travel Information Order Form (PDF)

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Last Updated: April 17, 2012