Business Travel

National Car Rental Information

CICPC (Big Ten) National Car Rental Agreement

National Car Rental was named the primary contracted vendor for car rental services by the Big Ten Travel Managers Group. Following are some specific terms of the agreement.

  • The Loss Damage Waiver (LDW) is provided free by National on all rentals at corporate and participating licensee locations within the continental United States, Alaska, and Hawaii. Free LDW applies on all rates for business or personal purposes.

  • The National contract provides one-way rental rates between the following city pairs: Champaign—Chicago, Champaign—Indianapolis, Champaign—St. Louis, Chicago—Madison, and Chicago—Cedar Rapids.

  • This agreement is applicable to University faculty, staff, and retirees, spouses and children over 21 of faculty, staff, and retirees, as long as they have the National Corporate ID number and possess a valid drivers license showing the same address as the spouse or parent.

  • This agreement applies to Consultants and Contractors retained by the University, working for, at the direction of, and on behalf of the University, whose car rental expenses are reimbursed or otherwise paid for by the University.
  • Graduate students employed by the University are allowed to rent under this contract for University business purposes only.

  • The National contract provides for rental to eligible renters between 21 and 24 years of age without charging an additional $25.00 per day “young renter” fee.

  • National has waived the $50 enrollment fee for any new University of Illinois member in its Emerald Club Link opens new window Service Program. Emerald Club provides the enrollee with expedited and enhanced services. To receive this complimentary enrollment you can apply online at Emerald ClubLink opens new window.

  • Travel agents should enter code RC-BEST to receive lowest available rate.

  • Up to 10% discount on promotional (leisure) rates.

  • National Car Rental locations may offer lower rates than the corporate rates listed when available in the form of special business or promotional rates which include free Loss Damage Waiver (LDW). Please request the lowest rate when making reservations. The toll free reservation number is 800-227-7368.

  • If the domestic location does not participate in the rate schedule as set forth above or the vehicle rented is not within the car classes specified in the rate schedule, the renter will be entitled to a discount of up to 20% from the location's published price with LDW included free.

Optional Damage Waiver (DW)

When renting a car do not accept the Optional Damage Waiver (LDW or CDW) unless you are renting a car in a foreign country while on University business. For travel within the United States, when the U of I corporate ID number is used, the optional Loss Damage Waiver (LDW) is included in the negotiated agreement with National Car Rental and the optional Collision Damage Waiver (CDW) is included in the agreement with Enterprise.  No other car rental company offers this waiver. This charge is not reimbursable as a travel expense except when renting a car in a foreign country while on University business.

For further information on automobile insurance and liability refer to Section 6, Insurance and Section 15, Travel of the Business and Financial Policies and Procedures manual.

Last Updated: May 31, 2013