Records – Records are official and trustworthy documents used for accountability and transparency. Requirements for retaining records are mandated by federal and state laws and regulations. Cash handling records consist of documentation of sales, deposits, reconciliations, and summary reports.
Working Documents – Working documents are unofficial yet trustworthy documents used to support business activities. Examples include copies of official records retained for your convenience or preliminary planning documents.
Temporary Documents – Temporary documents are transitory and not records or working documents. Examples include drafts, reference materials, and routine correspondence.
Historical Documents – Some documents may have enduring cultural or historical value and should be retained indefinitely.