Business and Financial Policies and Procedures
 

Make Employee Award Payments in ANA

Before You Begin

Award payments include cash, gift certificate, and cash equivalents. The awards must be pre-approved and presented in a meaningful ceremony. When done through ANA, awards are always employment related, taxable as wages, and deposited directly into the awardee's bank account after the ceremony date.

Begin

To make employee award payments in ANA:

  1. Plan ahead:
  • Allow 10 days to process the award.
  • For awards less than $400, obtain the approval of your unit head.
  • For Springfield, awards less than $400 also require the approval of the Chancellor or his/her designee.
  • For awards more than $400, obtain the approval of your campus chancellor or his/her designee.
  1. Determine how much you want the employee to receive:
  • Net Award (unit increases award amount to cover taxes withheld) -- Use the online Gross-up Calculator to calculate what the total amount must be to ensure the employee will “take home” the desired amount.
  • Gross Award (unit does NOT increase the award to cover taxes withheld).
  1. Process through ANA.


Additional Policies and Procedures

Section 18.5 Fringe Benefits

Additional Resources

Gross-Up Calculator
ANA Training Guide
Award Payments

 

Last Updated: June 30, 2011 | Approved: Senior Associate Vice President for Business and Finance - March 2010