Handle Unclaimed Payroll Checks
Before You Begin
The University complies with the Uniform Disposition of Unclaimed Property Act (Illinois Compiled Statutes, Chapter 765, Act ILCS 1025), as well as the escheatment laws of other states as they relate to uncashed checks.
Begin
To handle unclaimed payroll checks:
- Mail payroll checks to persons who are no longer employed by the University.
- Complete the Return Payroll Checks form when unclaimed checks are for active employees.
- Submit the form with all unclaimed payroll checks to University Payroll and Benefits (UPB) within a week of payday.
- UPB holds unclaimed checks for 6 months from the date of issue. Employees may claim them at their campus Payroll Service Center during that 6 months.
- After 6 months, uncashed checks will not be honored by the University’s bank and so are destroyed by UPB. The information for each check is recorded and the money reverts to a general University account.
Forms Used in this Procedure
Return Payroll Checks
Additional Policies and Procedures
To claim checks that have reverted to a general University account, follow the procedure in Section 8.6, Uncashed Checks.
Escheatment in Definitions
Last Updated: June 30, 2011 | Approved: Senior Associate Vice President for Business and Finance - March 2010