Business and Financial Policies and Procedures
 

Request Access to Business Financial Information

Before You Begin

The University of Illinois owns all information (data, programs, and procedures) gathered, stored, or maintained for business purposes, unless otherwise stated in a contractual agreement. This ownership includes all University information regardless of location or media (for example, disk, laptop, paper documents, and PDAs).

University units have unlimited, read-only access to most business information, but must follow the standard access approval process that includes Unit Security Contacts, the OBFS Finance Security Team, and Administrative Information Technology Services (AITS).

Begin

To request access to business financial information:

  1. Contact your Unit Security Contact (USC). They will forward your request to the OBFS Finance Security Team who will coordinate your request.
  2. Become familiar with the rules regarding use of financial information.

Penalties for Security Violations

Because the University has a fiduciary responsibility regarding financial information (including Social Security Numbers), the University will respond to security violations by:

  • Limiting the individual's access to some or all University systems
  • Initiating legal action, including, but not limited to, criminal prosecution under appropriate state and federal laws
  • Requiring the violator to provide restitution for any improper use of service
  • Enforcing disciplinary sanctions in accordance with the relevant University policy


Additional Resources

Find Your USC
University's Social Security Policy
Get Enterprise Data

For data security policies and standards, consult IT Policies.

For additional information regarding the rules for use of financial information, search for keywords such as "software" or "security" in:
    University Policy and Rules for Civil Service Staff
    University of Illinois Statutes

    Academic Staff Handbooks
        Urbana
        Chicago
        Springfield

    Code on Campus Affairs
        Urbana
        Springfield – Consult the Academic Staff Handbook

 

Last Updated: October 21, 2011 | Approved: Senior Associate Vice President for Business and Finance - January 2002