Dispose of Firearms
Before You Begin
Whenever possible, units should trade in firearms they no longer need for other firearms, provided they maintain documentation of acceptance of old weapons by the vendor.
Begin
To dispose of firearms:
- If the firearms cannot be traded in, complete a surplus/disposal transaction in FABweb.
- Use FABweb to forward the transaction to your unit approver, who will approve and forward it to University Property Accounting and Reporting (UPAR). They may request additional clarification or documentation as needed for University internal control considerations.
- Four weeks after submitting the request, verify that it has been processed by checking the record in Banner Fixed Assets.
- UPAR informs the State Department of Central Management Services and facilitates turning the firearms over to the Illinois State Police. The Illinois State Police representative who receives the firearms must sign a release, relieving the University of responsibility for the firearms.
The unit owning the firearms retains custody of them at all times until their control is relinquished to the Illinois State Police representative; custody is not transferred to UPAR or a University surplus warehouse.
- When the release is obtained, put the FABweb transaction number on the release and send a copy to UPAR. They change the equipment record in Banner Fixed Assets to reflect that the item has been disposed.
Additional Resources
For additional information on the possession of weapons, consult:
Urbana Campus Manual
Chicago Campus Violence Response and Prevention Plan
Springfield – Possession of Weapons Policy
FABweb Transfers and Disposals Participant Guide
Last Updated: June 1, 2011 | Approved: Senior Associate Vice President for Business and Finance - June 2011