Serve as a Change Fund Custodian
Before You Begin
The custodian of the change fund is responsible for the fund’s safekeeping and proper usage. The custodian is personally liable for cash losses and discrepancies in the change fund. The custodian does not use the change fund for purchases, travel advances, or check cashing.
The custodian may delegate authority for the change fund in his or her absence. However, the custodian remains responsible for the fund.
Notify the University Student Financial Services and Cashier Operations (USFSCO) Cashier Office immediately when you are no longer the custodian or change your office address.
Begin
To serve as a change fund custodian:
- Complete the online training.
- Exercise caution in the administration and protection of the fund in your possession.
- If the funds are not in current use keep them in a secure location.
- Do not mix personal funds with University funds.
- Do not place personal funds in the same safe or locked container in which University funds are stored (even though not physically commingled).
- Notify the USFSCO Cashier Office immediately when relieved of responsibility or of a change in office address.
- Deposit overages with the USFSCO Cashier Office. Personally repay any shortages if you were negligent in safeguarding the fund, or allowed it to be improperly used.
- Do not use the change fund to resolve overages and/or shortages in cash sales or money received.
- Balance the fund every day.
- Renew the fund every year by July 1. You will receive a reminder e-mail in June. Follow the instructions in the e-mail.
Establish a Change Fund
Change the Amount of a Change Fund
Close a Change Fund
Renew Petty Cash and Change Funds
USFSCO Petty Cash & Change Funds
Last Updated: October 21, 2011 | Approved: Senior Associate Vice President for Business and Finance - February 2008