Obtain Approval as a Cash Handling Unit 

Before You Begin

Units with a business need to handle cash and checks must first obtain approval from University Accounting and Financial Reporting (UAFR) and University Student Financial Services and Cashier Operations (USFSCO).

Cash handling units are subject to audit by the Office of University Audits and/or review by USFSCO at any time.

Begin

To obtain approval as a cash handling unit:

1. Contact your campus USFSCO Office. They will help you determine the best way to meet your needs, which may or may not be to become a cash handling unit.
2. If USFSCO recommends that your unit become a cash handling unit, submit a business case document that explains why you need to be a cash handling unit to your campus OBFS executive officer. If he or she approves your request, contact UAFR to obtain a C-FOAPAL.
3. Submit written cash handling procedures to USFSCO.
4. When UAFR has confirmed your FOAPAL request and USFSCO has approved your cash handling procedures, you may begin operations as a cash handling unit.
5. Contact your campus USFSCO Office to arrange for training as needed.

Related Policies and Procedures

Implement Internal Controls for Handling Cash and/or Checks

Additional Resources

Campus USFSCO Office locations and hours:
    Urbana
    Chicago
    Springfield

Last Updated: October 21, 2011 | Approved: Senior Associate Vice President for Business and Finance - February 2008