Keep Petty Cash and Change Funds Secure
Before You Begin
The custodian of the change fund is responsible for the fund’s safekeeping and proper usage. The custodian is personally liable for cash losses and discrepancies in the change fund. Petty cash and change funds are subject to an audit by the Office of University Audits and/or verification by OBFS at any time.
Begin
To keep petty cash and change funds secure:
- Do not permit anyone, other than your designated backup to access the cash in the fund.
- Keep each cash fund intact, physically separate. Do not combine funds.
- Keep each fund locked at all times.
- Keep the key accessible only by the custodian or designated backup and in a separate location.
Serve as Petty Cash Fund Custodian
Serve as a Change Fund Custodian
USFSCO Petty Cash & Change Funds
Petty Cash and Change Fund Training
Last Updated: October 21, 2011 | Approved: Senior Associate Vice President for Business and Finance - February 2008